• The calendar opens on June 1 for scheduling of events during the following academic year (September through May).
• Scheduling priority is given to Columbia University events.
• The calendar fills quickly; plan at least 3 months in advance for best date availability

• We will require that you designate someone from your organization to be the “event producer.” This person will serve as the primary planner and contact for the event, and they accept full responsibility for decision-making at all stages of planning and execution of the event.
• For your protection and ours, your event producer will be the only person authorized to approve decisions that change the scope (and cost) of the event.
• Your event producer must be on-site whenever the theater is in use.
   

• Deposit payments are non-refundable.
• Any cancellations within 30 days of the event date must be paid in full.

• For the purposes of renting Miller Theatre, “Columbia University Affiliate” is defined as any department, center, or recognized organization of Columbia University.
• University Affiliate status applies only to events that further the mission or research of the presenting department, center, or recognized organization.
• Only entities fitting the above description will receive reduced rental rates.
• Use of Miller Theatre will incorporate all University Event Management Policies as outlined in the Essential Policies for the Columbia Community.

• Groups recognized by the office of Student Development and Activities may only apply to rent Miller Theatre through their SDA Advisor.
• Non-recognized student groups must secure the sponsorship of a University Affiliate, as defined above.
• All student events must designate a University staff or faculty member as an “event producer.” For recognized student groups, the event producer is your SDA Advisor; for non-recognized groups, a staff or faculty member of the sponsoring University Affiliate must assume this role. Please note that the event producer must be on-site whenever the theater is in use. (See Managing your event, above.)

If you are not a University Affiliate, you must obtain and provide proof of the following insurance coverage in order to rent Miller Theatre:

• Comprehensive or Commercial General Liability insurance ($3M per occurrence)
• Automobile Liability insurance ($1M per occurrence)
• Worker’s Compensation and Employer’s Liability insurance
• Risk property damage insurance covering all property owned or rented by you

• Events meeting certain criteria may require additional security from Columbia University Public Safety; this requirement will be imposed at Columbia University’s sole discretion.
• An estimate of additional expenses for Public Safety coverage will be shared with the client prior to being incurred.

• All commercial filming requires prior approval from Columbia University Office of Event Management.
• All other filming (including archival documentation and press coverage) requires advance permission from the University; discuss any filming with Miller’s Director of Production.
• Columbia University policy prohibits the use of campus facilities for partisan political campaign activities.
• Miller Theatre cannot be rented for fundraising events.

• Smoking is strictly prohibited in all campus buildings, including Miller Theatre.
• Food and beverages are not permitted in Miller Theatre.
• Receptions are not permitted in Miller Theatre.
• Balloons are not permitted in Miller Theatre.